MINUTES

The regular monthly meeting of the Board of Directors of the Evansville Parks Foundation, Inc., was called to order by Executive Director, Jill Trautvetter
Members Present:  Scott Albertson, Pam Hight, Patti Hurley, Jim Keck, Laurel Meny, Jim Michels, Shirley Poag, Jim Schmidt, Tina Spears, Jill Trautvetter
Absent With Notice:  Dan Berry, Jeanie Brubeck, Gail Dunn, Tammy Evans, Larry Miller, Rhett Schreiber, Melody Terry.
Absent Without Notice:  George Barnett, Rick Pace, Linda Sartore
Proxies:  Dan Berry, Melody Terry – Jill Trautvetter, Jeanie Brubeck, Gail Dunn – Robin Hayes, Tammy Evans, Rhett Schreiber – Pam Hight
Guests:  Denise Johnson

Jim Michels moved to approve the minutes from the previous meeting.  Patti Hurley seconded.
Motion carried.

Treasurer’s Report – No Treasurer’s Report

President’s Report – No President’s Report

Executive Director’s Report
Jill Trautvetter, Executive Director, explained in January she received a letter from KEB requesting   financial support from the Foundation for 4th and Main Street Park.  She explained that Edwina Kempf had donated $50,000 and the City had donated $50,000.  KEB still needed $25,000 for the project and Mrs. Kempf would match donations up to $10,000.  She stated she had encouraged KEB to approach other companies, but she wasn’t sure that they had.  This item was scheduled for discussion at the February meeting, but no officers were in attendance so it was delayed.  Unfortunately no officers were able to attend again this month.
Denise Johnson, Department of Parks and Recreation Executive Director, explained KEB was looking at the project as a money maker and were negotiating a construction management fee as well as a general management fee.  She stated the current legal agreement did not fit anywhere in the Parks system.  She stated she had met with Jeff Kempf and he was having second thoughts and the agreement was now being renegotiated.  She further explained there were talks of placing a rain garden at the park to help with water runoff, which would be an opportunity for additional financial support for KEB.
Mrs. Johnson stated the Department was involved with the new Bicentennial Park.  She explained that the original plan was too expensive to support so new plans in the $1.5 -$ 2 Million dollar range had been developed.   These concepts would be presented to the public in April and May.  She stated it was still a work in progress.  In mid-May they would have the concept and the plan would be ready to go in September or October.  They anticipated construction taking 9 – 12 months.
Mrs. Trautvetter stated there was another project that might overrule anything with the 4th and Main project.   She explained she and Pam Hight had attended the Welborn Foundation Grant Seminar.  She stated after attending, the Executive Board met and Linda Sartore mentioned replacing the handicapped accessible playground at Wesselman Park as a possible project.  Trautvetter stated the Letter of Intent was due April 6, and required much more detail than in years past.  Prior to proceeding, she wanted to make sure the Board was interested in her pursuing the grant and also if they were interested in proceeding with the project.
Mrs. Trautvetter called for a vote on the Wesselman project as recommended by the Executive Committee.
Motion carried.
Trautvetter stated she would contact Easter Seals for statistical information and had contacted Ken Goedde with Serendipity for possible playground designs.  Board members indicated they were interested in the playground being 100% handicapped accessible.

Committee Reports

Phyllis Schreiber Golf Invitational
Robin Hayes indicated the letters were out and requested that members donate four like items for foursome prizes and bring them to the April meeting.

Evening on the River
Mrs. Trautvetter explained more money had been raised then even before.  They had $29,000 in cash and $5,000 from the ECVB for advertising in outlying areas.

New Business – No New Business

Old Business – No Old Business

Mrs. Trautvetter stated the meeting was adjourned.

MINUTES
The regular monthly meeting of the Board of Directors of the Evansville Parks Foundation, Inc., was called to order by Executive Director, Jill Trautvetter.
Members Present:  Scott Albertson, Tammy Evans, Pam Hight, Patti Hurley, Jim Keck, Rick Pace, Shirley Poag, Laurel Meny, Rhett Schreiber, Jill Trautvetter
Absent With Notice:  Dan Berry, Jeanie Brubeck, Gail Dunn, Jim Michels, Linda Sartore, Melody Terry
Absent Without Notice:  Larry Miller
Guests:  Glenn Boberg, Roberta Heiman
Proxies:  Dan Berry, Gail Dunn – Robin Hayes, Jeanie Brubeck, Jim Michels – Jim Keck, Linda Sartore – Jill Trautvetter, Melody Terry – Pam Hight

Mrs. Trautvetter welcomed Mrs. Heiman and Mr. Boberg to the meeting to discuss the Evansville Area Trails Coalition.  Mrs. Heiman explained their mission was to promote healthy activities such as walking, biking, skating and canoeing the Pigeon Creek Greenway and other local trails.  She stated their goal was to help develop more safe places for walking and bicycling in the community and was part of a community initiative to create a culture of active living and healthy eating.

Pam Hight moved to approve the minutes from the previous meeting.  Jim Keck seconded.
Motion carried.

Treasurer’s Report – No Treasurer’s Report

President’s Report – No President’s Report

Executive Director’s Report
Mrs. Trautvetter explained she had received Board member applications from the following:
George Barnett
Jim Schmidt
Tina Spears
Rick Pace moved to approve the applications.  Tammy Evans seconded.
Motion carried.
Trautvetter also presented drawings for 4th Street Park relating to the funding request from Dave Herrenbruck.  She explained he had made a funding request to the Foundation.  Mrs. Kempf had indicated she would match a donation up to $10,000.  She stated consideration of the project would be scheduled for the next meeting.

Committee Reports

Phyllis Schreiber Golf Invitational
Rhett Schreiber stated the scramble was scheduled May 10, at Fendrich Golf Course.  He explained the invitations would go out the following week.  Kitch & Schreiber would provide six newspaper ads over a two week period by the end of March.
Members were asked to help with soliciting four like prizes for teams.

Evening on the River
Mrs. Trautvetter explained a Committee Meeting was scheduled March 2.  Sponsorships had been confirmed as follows:
Vectren – $10,000
Deaconess – $2,500
Berry Plastics – $1,250
ONB – $1,250
United Consulting – $1,250
Allied Waste – $500
The Graphic Designer at Deaconess had agreed to take care of the invitation.

Greenway
Mr. Boberg explained the Greenway Advisory Board were recommending funding for two projects from the Foundation held Greenway funds.  He stated Linda Sartore had indicated funding was available.
The first project was a survey on the Greenway, similar to the one done in 2006.  He explained in 2006, only the Riverfront Corridor and the Middle Levee Corridor were done.  The last phase of the Industrial Corridor would be completed this fall, which would mean the Greenway would be 6.75 miles long.  They had already seen an increase in usage and a new survey would provide concrete evidence.  Students at USI would conduct the survey at the Four Freedoms Monument, Garvin Park Trailhead and the new Lamasco Park Trailhead.  The proposed fee was $7,854 and that would include training, faculty oversight, analyze of data, paying the students to conduct the survey for seven days, 12 hours per day, supplies, T-shirts, stickers and posters.
Boberg stated the survey would be conducted the last week of September.
Jim Keck moved to approve.  Scott Albertson seconded.
Motion carried.
The second project was to replace and repair the bollard lights along the Riverfront Corridor.  He stated two of the entire bollards/fixtures were damaged by vandals.  The bollards cost $456 each and one lens was needed at $39.  The City Electrician indicated 12 light bulbs were needed at a cost of $24.48 each.  The low bidder, Tri-State Lighting, provided a price of $1,244.76 to complete the repairs.
Tammy Evans moved to approve.  Patti Hurley seconded.
Motion carried.

New Business
Robin Hayes explained the “Just for Kids” spring break program would be taking place at the Community Center when the March meeting was scheduled.  She asked if members would prefer to move to a different location.
Scott Albertson volunteered usage of Vectren’s first floor conference room for the meeting.
Jim Keck moved to adjourn. Patti Hurley seconded.
Motion carried.

AGENDA

1. Call to Order
2. Approval of Minutes
3. Treasurer’s Report
4. President’s Report
5. Executive Director’s Report
6. Committee Reports
a. Phyllis Schreiber Golf Invitational
b. Evening on the River
7. New Business
8. Old Business
9. Adjourn

If you can’t attend, please give Robin a call at 435-6161.
Don’t forget your golf prizes!

AGENDA

1. Call to Order
2. Approval of Minutes
3. Treasurer’s Report
4. President’s Report
5. Executive Director’s Report
6. Committee Reports
a. Phyllis Schreiber Golf Invitational
b. Evening on the River
7. New Business
8. Old Business
9. Adjourn

If you can’t attend, please give Robin a call at 435-6161.

MINUTES

The regular monthly meeting of the Board of Directors of the Evansville Parks Foundation, Inc., was called to order by President, Melody Terry.
Members Present:   Scott Albertson, Dan Berry, Jeanie Brubeck, Gail Dunn, Ann Ennis, Tammy Evans, Pam Hight, Patti Hurley, Jim Keck, Laurel Meny, Jim Michels, Larry Miller, Shirley Poag, Linda Sartore, Rhett Schreiber, Melody Terry, Jill Trautvetter
Absent With Notice:  Rick Pace
Proxies:  Rick Pace – Jim Keck

Ms. Terry welcomed Mayor Lloyd Winnecke to the meeting.
Mayor Winnecke stated his office had instituted a Clean Evansville Initiative with KEB as well as other community partners on the first Saturday of each month at 9:00 am.  He explained in February volunteers would be picking up trash on the eastside between Lloyd and Morgan and Burkhardt and Green River.  He stated this was an easy and inexpensive way to improve the look of the city.
Another initiative was a fitness initiative utilizing “Go You Chicken Fat Go”, which was originally a youth fitness program commissioned by President Kennedy in 1961.  He explained it was composed by Meredith Wilson, creator of the “The Music Man” and performed by Robert Preston.  He stated a copy of the record was sent to every school in the United States.  Mayor Winnecke explained this would be used to encourage families to exercise together in the parks and also to use the parks as a destination.
The Mayor also stated Denise Johnson had been hired as the Department Executive Director and would begin working the following week.  He explained Dan Schall would now serve as the Supervisor of Park Maintenance.
Patti Hurley moved to approve the minutes from the previous meeting.   Jim Keck seconded.
Motion carried.

Treasurer’s Report
Dan Berry, Treasurer, distributed copies of Statement of Activities, Statement of Financial Position and Supplementary Schedule for December 2011.
Revenues for the period totaled $19,889.56 and expenses totaled $23,606.15.
Jim Michels moved to approve the Treasurer’s Report.  Pam Hight seconded.
Motion carried.

President’s Report – No President’s Report

Executive Director’s Report
Jill Trautvetter, Executive Director, explained the second Evening on the River meeting was scheduled February 3, 12:00 noon, at the Community Center.  She stated she had met with Vectren and they agreed to be the Presenting Sponsor at $10,000 with a few restrictions, which she would review at the meeting.
She explained the membership drive was projected to be $5,000+ with $1,050 from new leads provided by Board members.
She stated she had received a telephone call and then a letter from David Herrenbruck, KEB Board member, concerning funding for 4th Street Park.   He stated estimates for upgrading and maintenance for the park were $150,000.  They had secured $100,000 and were looking for an additional $25,000 to be matched by Edwina Kempf and hoped the Foundation might be able to provide funding.
Discussion followed on the possibility of accomplishing the improvements at a lesser fee or seeking additional sponsors.  It was decided to talk about the request again at the February meeting.
Mrs. Trautvetter explained she had indicated at a previous meeting that she would research granting sources for projects.  She stated what she had been able to find was that a project needed to be identified and a budget developed prior to submitting a grant application.

Old Business
Mrs. Trautvetter stated there were currently four Board of Directors positions open due to resignations and asked members to let her know if they knew of anyone interested in serving.

New Business – No New Business

Tammy Evans moved to adjourn.  Jim Michels seconded.
Motion carried.

AGENDA
1. Call to Order
2. Introduction of Roberta Heiman, Evansville Trails Coalition
3. Approval of Minutes
4. Treasurer’s Report
5. President’s Report
6. Executive Director’s Report
7. Committee Reports
a. Phyllis Schreiber Golf Invitational
b. Evening on the River
c. Greenway
8. New Business
9. Old Business
10. Adjourn

If you can’t attend, please give Robin a call at 435-6161.

Wednesday, January 25, 2012
12:00 Noon
C.K. Newsome Community Center – Rooms 118 A & B
100 E. Walnut Street

AGENDA
1. Call to Order
2. Introduction of Mayor Lloyd Winnecke
3. Approval of Minutes
4. Treasurer’s Report
5. President’s Report
6. Executive Director’s Report
7. New Business
8. Old Business
9. Adjourn

If you can’t attend, please give Robin a call at 435-6161.

Wednesday, October 26, 2011
12:00 Noon
C.K. Newsome Community Center – Rooms 118 A & B
100 E. Walnut Street

MINUTES

The Annual Meeting of the Board of Directors of the Evansville Parks Foundation, Inc., was called to order by President, Melody Terry.
Members Present: Dan Berry, Jeanie Brubeck, Tammy Evans, Patti Hurley, Jim Keck, Dion Koop, Laurel Meny, Jim Michels, Rick Pace, Linda Sartore, Rhett Schreiber, Melody Terry, Jill Trautvetter
Absent With Notice: Scott Albertson, Gail Dunn, Ann Ennis, Payne Hight, Larry Miller, Chris Payne
Absent Without Notice: Wade McNeill, Shirley Poag
Proxies: Scott Albertson – Jim Keck, Ann Ennis – Tammy Evans, Pam Hight – Jill Trautvetter,
Chris Payne – Robin Hayes

Guests: Chris Rehn
Jeanie Brubeck moved to approve the minutes from the previous meeting. Laurel Meny seconded.
Motion carried.

Treasurer’s Report
Dan Berry, Treasurer, distributed copies of the Statement of Activities, Statement of Financial Position and Supplementary Schedule for August – October, 2011.
Revenues for the period totaled $2,643.17 and expenses totaled $4,709.43
Jim Keck moved to approve the Treasurer’s Report. Jim Michels seconded.
Motion carried.

President’s Report – No Report.

Executive Director’s Report
Jill Trautvetter, Executive Director, explained she had developed four letters to use for the Membership Drive. She asked that members provide her with 3 – 5 names of perspective members.
Mrs. Trautvetter also thanked everyone for their help with the Fall Festival parking lot fundraiser.
She stated there would be no November meeting and that the Christmas luncheon was scheduled December 21, 11:30 am, at Evansville County Club.
She also stated the EOR meetings would begin in January on Fridays at noon in Room 118 C & D of the C.K. Newsome Community Center.

Committee Reports

Nominating
The following Slate of Officers for 2012 was presented:

President Melody Terry
Vice-President Linda Sartore
Treasurer Dan Berry
Secretary Robin Hayes

Patti Hurley moved to approve the Slate as presented. Jeanie Brubeck seconded.
Motion carried.

Funds Appropriation
Chris Rehn, Sports Supervisor, explained he had served as Sports Director for 32 years. He explained Sports as well as golf were nonreverting programs, meaning budgets must be raised through fees charged. He stated that nationally there had been a decline in adult sports programs. He explained young professionals didn’t want to make a 10 – 12 week commitment to an activity. The current economic situation also entered into the decline. Rehn explained that the City’s softball fields were the worst scenario for facilities and requested permission to utilize the unrestricted money allocated for Kleymeyer Park to be instead used for more cosmetic and necessary improvements at other field locations in addition to Kleymeyer Park. He proposed using the funding for seed, fertilizer, soil amendments, paint, dirt and sand for the sand volleyball courts.
Jill Trautvetter asked how much of the funding would be used for Kleymeyer Park. Mr. Rehn stated probably 1/3 of the $10,725 available.
Mrs. Trautvetter proposed utilizing $3,000 from the donor restricted account for Kleymeyer Park and using the $10,725 available in the unrestricted account for improvements to the other facilities.
Jim Michels moved to approve. Tammy Evans seconded.
Motion carried.

Greenway
Linda Sartore explained the estate of Richard James had been settled. A portion of the estate was dedicated to the Foundation for the Greenway. She moved this be invested with the Community Foundation Alliance in the Greenway Maintenance Endowment Fund, which was the original wish of Richard’s wife, Shirley. Jim Keck seconded.
Motion carried.

Ms. Sartore also moved to pay the following Greenway expenses:

Southwest Communications $1,760.75 Emergency Call Box Repairs
Pavement Sealing Company $4,650.00 Sealing of Riverfront Corridor
Hummel Electric Company $1,820.00 Installation of Historical Light Fixture
Tri-State Lighting $297.76 Bulbs and Ballasts

Jim Keck seconded.
Motion carried.

New Business
Mrs. Trautvetter stated she was going to do research on grants available for parks, playgrounds and greenspaces before the end of the year.

Old Business
Rhett Schreiber explained he was currently rebuilding the website.

Patti Hurley moved to adjourn. Laurel Meny seconded.
Motion carried.

MINUTES

The Regular Monthly Meeting of the Board of Directors of the Evansville Parks Foundation, Inc., was called to order by President, Melody Terry.
Members Present: Scott Albertson, Dan Berry, Jeanie Brubeck, Gail Dunn, Ann Ennis, Tammy Evans, Pam Hight, Dion Koop, Jim Michels, Larry Miller, Rick Pace, Chris Payne, Linda Sartore, Melody Terry,
Jill Trautvetter
Absent With Notice: Patti Hurley, Jim Keck, Shirley Poag, Rhett Schreiber
Absent Without Notice: Wade McNeill, Laurel Meny
Proxies: Jim Keck – Scott Albertson, Shirley Poag – Gail Dunn, Rhett Schreiber – Robin Hayes
Gail Dunn moved to approve the minutes from the previous meeting.  Jill Trautvetter seconded.
Motion carried.

Treasurer’s Report
Dan Berry, Treasurer, distributed copies of the Statement of Activities, Statement of Financial Position and Supplementary Schedule for July 2011.
Revenues for the period totaled $27,194.60 and expenses totaled $3,973.96.
Pam Hight moved to approve the Treasurer’s Report.  Larry Miller seconded.
Motion carried.

President’s Report – No Report

Executive Director’s Report
Jill Trautvetter explained the Welborn Foundation had denied the request for grant funding for the fitness equipment.  She explained the money was still available for the walking trails.
She explained she had submitted the fee structure for the WSNC Fall Festival parking to the Park Board.  The Foundation would provide parking Monday – Thursday from 3:00 pm – 8:30 pm and all day on Friday and Saturday.  The fee would be $5.00 per car.  The Figure Skating Club at Swonder would provide parking during lunch Monday – Thursday.

New Business – No New Business

Old Business – No Old Business

Jim Michels moved to adjourn.  Scott Albertson seconded.
Motion carried.

AGENDA

1. Call to Order
2. Approval of Minutes
3. Treasurer’s Report
4. President’s Report
5. Executive Director’s Report
6. New Business
7. Old Business
8. Adjourn

If you can’t attend, please give Robin a call at 435-6161.