MINUTES

The regular monthly meeting of the Board of Directors of the Evansville Parks Foundation, Inc., was called to order by President, Melody Terry.
Members Present:   Scott Albertson, Dan Berry, Jeanie Brubeck, Gail Dunn, Ann Ennis, Tammy Evans, Pam Hight, Patti Hurley, Jim Keck, Laurel Meny, Jim Michels, Larry Miller, Shirley Poag, Linda Sartore, Rhett Schreiber, Melody Terry, Jill Trautvetter
Absent With Notice:  Rick Pace
Proxies:  Rick Pace – Jim Keck

Ms. Terry welcomed Mayor Lloyd Winnecke to the meeting.
Mayor Winnecke stated his office had instituted a Clean Evansville Initiative with KEB as well as other community partners on the first Saturday of each month at 9:00 am.  He explained in February volunteers would be picking up trash on the eastside between Lloyd and Morgan and Burkhardt and Green River.  He stated this was an easy and inexpensive way to improve the look of the city.
Another initiative was a fitness initiative utilizing “Go You Chicken Fat Go”, which was originally a youth fitness program commissioned by President Kennedy in 1961.  He explained it was composed by Meredith Wilson, creator of the “The Music Man” and performed by Robert Preston.  He stated a copy of the record was sent to every school in the United States.  Mayor Winnecke explained this would be used to encourage families to exercise together in the parks and also to use the parks as a destination.
The Mayor also stated Denise Johnson had been hired as the Department Executive Director and would begin working the following week.  He explained Dan Schall would now serve as the Supervisor of Park Maintenance.
Patti Hurley moved to approve the minutes from the previous meeting.   Jim Keck seconded.
Motion carried.

Treasurer’s Report
Dan Berry, Treasurer, distributed copies of Statement of Activities, Statement of Financial Position and Supplementary Schedule for December 2011.
Revenues for the period totaled $19,889.56 and expenses totaled $23,606.15.
Jim Michels moved to approve the Treasurer’s Report.  Pam Hight seconded.
Motion carried.

President’s Report – No President’s Report

Executive Director’s Report
Jill Trautvetter, Executive Director, explained the second Evening on the River meeting was scheduled February 3, 12:00 noon, at the Community Center.  She stated she had met with Vectren and they agreed to be the Presenting Sponsor at $10,000 with a few restrictions, which she would review at the meeting.
She explained the membership drive was projected to be $5,000+ with $1,050 from new leads provided by Board members.
She stated she had received a telephone call and then a letter from David Herrenbruck, KEB Board member, concerning funding for 4th Street Park.   He stated estimates for upgrading and maintenance for the park were $150,000.  They had secured $100,000 and were looking for an additional $25,000 to be matched by Edwina Kempf and hoped the Foundation might be able to provide funding.
Discussion followed on the possibility of accomplishing the improvements at a lesser fee or seeking additional sponsors.  It was decided to talk about the request again at the February meeting.
Mrs. Trautvetter explained she had indicated at a previous meeting that she would research granting sources for projects.  She stated what she had been able to find was that a project needed to be identified and a budget developed prior to submitting a grant application.

Old Business
Mrs. Trautvetter stated there were currently four Board of Directors positions open due to resignations and asked members to let her know if they knew of anyone interested in serving.

New Business – No New Business

Tammy Evans moved to adjourn.  Jim Michels seconded.
Motion carried.

AGENDA
1. Call to Order
2. Introduction of Roberta Heiman, Evansville Trails Coalition
3. Approval of Minutes
4. Treasurer’s Report
5. President’s Report
6. Executive Director’s Report
7. Committee Reports
a. Phyllis Schreiber Golf Invitational
b. Evening on the River
c. Greenway
8. New Business
9. Old Business
10. Adjourn

If you can’t attend, please give Robin a call at 435-6161.

Wednesday, January 25, 2012
12:00 Noon
C.K. Newsome Community Center – Rooms 118 A & B
100 E. Walnut Street

AGENDA
1. Call to Order
2. Introduction of Mayor Lloyd Winnecke
3. Approval of Minutes
4. Treasurer’s Report
5. President’s Report
6. Executive Director’s Report
7. New Business
8. Old Business
9. Adjourn

If you can’t attend, please give Robin a call at 435-6161.

Wednesday, October 26, 2011
12:00 Noon
C.K. Newsome Community Center – Rooms 118 A & B
100 E. Walnut Street

MINUTES

The Annual Meeting of the Board of Directors of the Evansville Parks Foundation, Inc., was called to order by President, Melody Terry.
Members Present: Dan Berry, Jeanie Brubeck, Tammy Evans, Patti Hurley, Jim Keck, Dion Koop, Laurel Meny, Jim Michels, Rick Pace, Linda Sartore, Rhett Schreiber, Melody Terry, Jill Trautvetter
Absent With Notice: Scott Albertson, Gail Dunn, Ann Ennis, Payne Hight, Larry Miller, Chris Payne
Absent Without Notice: Wade McNeill, Shirley Poag
Proxies: Scott Albertson – Jim Keck, Ann Ennis – Tammy Evans, Pam Hight – Jill Trautvetter,
Chris Payne – Robin Hayes

Guests: Chris Rehn
Jeanie Brubeck moved to approve the minutes from the previous meeting. Laurel Meny seconded.
Motion carried.

Treasurer’s Report
Dan Berry, Treasurer, distributed copies of the Statement of Activities, Statement of Financial Position and Supplementary Schedule for August – October, 2011.
Revenues for the period totaled $2,643.17 and expenses totaled $4,709.43
Jim Keck moved to approve the Treasurer’s Report. Jim Michels seconded.
Motion carried.

President’s Report – No Report.

Executive Director’s Report
Jill Trautvetter, Executive Director, explained she had developed four letters to use for the Membership Drive. She asked that members provide her with 3 – 5 names of perspective members.
Mrs. Trautvetter also thanked everyone for their help with the Fall Festival parking lot fundraiser.
She stated there would be no November meeting and that the Christmas luncheon was scheduled December 21, 11:30 am, at Evansville County Club.
She also stated the EOR meetings would begin in January on Fridays at noon in Room 118 C & D of the C.K. Newsome Community Center.

Committee Reports

Nominating
The following Slate of Officers for 2012 was presented:

President Melody Terry
Vice-President Linda Sartore
Treasurer Dan Berry
Secretary Robin Hayes

Patti Hurley moved to approve the Slate as presented. Jeanie Brubeck seconded.
Motion carried.

Funds Appropriation
Chris Rehn, Sports Supervisor, explained he had served as Sports Director for 32 years. He explained Sports as well as golf were nonreverting programs, meaning budgets must be raised through fees charged. He stated that nationally there had been a decline in adult sports programs. He explained young professionals didn’t want to make a 10 – 12 week commitment to an activity. The current economic situation also entered into the decline. Rehn explained that the City’s softball fields were the worst scenario for facilities and requested permission to utilize the unrestricted money allocated for Kleymeyer Park to be instead used for more cosmetic and necessary improvements at other field locations in addition to Kleymeyer Park. He proposed using the funding for seed, fertilizer, soil amendments, paint, dirt and sand for the sand volleyball courts.
Jill Trautvetter asked how much of the funding would be used for Kleymeyer Park. Mr. Rehn stated probably 1/3 of the $10,725 available.
Mrs. Trautvetter proposed utilizing $3,000 from the donor restricted account for Kleymeyer Park and using the $10,725 available in the unrestricted account for improvements to the other facilities.
Jim Michels moved to approve. Tammy Evans seconded.
Motion carried.

Greenway
Linda Sartore explained the estate of Richard James had been settled. A portion of the estate was dedicated to the Foundation for the Greenway. She moved this be invested with the Community Foundation Alliance in the Greenway Maintenance Endowment Fund, which was the original wish of Richard’s wife, Shirley. Jim Keck seconded.
Motion carried.

Ms. Sartore also moved to pay the following Greenway expenses:

Southwest Communications $1,760.75 Emergency Call Box Repairs
Pavement Sealing Company $4,650.00 Sealing of Riverfront Corridor
Hummel Electric Company $1,820.00 Installation of Historical Light Fixture
Tri-State Lighting $297.76 Bulbs and Ballasts

Jim Keck seconded.
Motion carried.

New Business
Mrs. Trautvetter stated she was going to do research on grants available for parks, playgrounds and greenspaces before the end of the year.

Old Business
Rhett Schreiber explained he was currently rebuilding the website.

Patti Hurley moved to adjourn. Laurel Meny seconded.
Motion carried.

MINUTES

The Regular Monthly Meeting of the Board of Directors of the Evansville Parks Foundation, Inc., was called to order by President, Melody Terry.
Members Present: Scott Albertson, Dan Berry, Jeanie Brubeck, Gail Dunn, Ann Ennis, Tammy Evans, Pam Hight, Dion Koop, Jim Michels, Larry Miller, Rick Pace, Chris Payne, Linda Sartore, Melody Terry,
Jill Trautvetter
Absent With Notice: Patti Hurley, Jim Keck, Shirley Poag, Rhett Schreiber
Absent Without Notice: Wade McNeill, Laurel Meny
Proxies: Jim Keck – Scott Albertson, Shirley Poag – Gail Dunn, Rhett Schreiber – Robin Hayes
Gail Dunn moved to approve the minutes from the previous meeting.  Jill Trautvetter seconded.
Motion carried.

Treasurer’s Report
Dan Berry, Treasurer, distributed copies of the Statement of Activities, Statement of Financial Position and Supplementary Schedule for July 2011.
Revenues for the period totaled $27,194.60 and expenses totaled $3,973.96.
Pam Hight moved to approve the Treasurer’s Report.  Larry Miller seconded.
Motion carried.

President’s Report – No Report

Executive Director’s Report
Jill Trautvetter explained the Welborn Foundation had denied the request for grant funding for the fitness equipment.  She explained the money was still available for the walking trails.
She explained she had submitted the fee structure for the WSNC Fall Festival parking to the Park Board.  The Foundation would provide parking Monday – Thursday from 3:00 pm – 8:30 pm and all day on Friday and Saturday.  The fee would be $5.00 per car.  The Figure Skating Club at Swonder would provide parking during lunch Monday – Thursday.

New Business – No New Business

Old Business – No Old Business

Jim Michels moved to adjourn.  Scott Albertson seconded.
Motion carried.

AGENDA

1. Call to Order
2. Approval of Minutes
3. Treasurer’s Report
4. President’s Report
5. Executive Director’s Report
6. New Business
7. Old Business
8. Adjourn

If you can’t attend, please give Robin a call at 435-6161.

1. Call to Order
2. Approval of Minutes
3. Treasurer’s Report
4. President’s Report
5. Executive Director’s Report
6. New Business
7. Old Business
8. Adjourn

If you can’t attend, please give Robin a call at 435-6161.

MINUTES

The Regular Monthly Meeting of the Board of Directors of the Evansville Parks Foundation, Inc., was called to order by President, Melody Terry.
Members Present: Dan Berry, Jeanie Brubeck, Tammy Evans, Patti Hurley, Jim Keck, Dion Koop, Laurel Meny, Jim Michels, Chris Payne, Shirley Poag, Rhett Schreiber, Melody Terry, Jill Trautvetter
Absent With Notice: Scott Albertson, Ann Ennis, Pam Hight, Rick Pace, Linda Sartore
Absent Without Notice: Gail Dunn, Wade McNeill, Larry Miller
Proxies: Scott Albertson – Jim Keck, Ann Ennis – Tammy Evans, Pam Hight – Robin Hayes, Rick Pace – Jim Michels

Chris Payne moved to approve the minutes from the previous meeting.  Jim Michels seconded.
Motion carried.

Treasurer’s Report
Dan Berry, Treasurer, distributed copies of the Statement of Activities, Statement of Financial Position and Supplementary Schedule through June 22, 2011.  
Revenues for the period totaled $89,997.08, and expenses totaled $35,171.88.
He explained even with the additional $8,000 in sponsorships, EOR was down by approximately $900.  He also explained the golf scramble was down 25%.  
Discussion followed on the need for additional players for the scramble.  Also, advertising it through the Men’s Clubs was suggested.
Jim Michels moved to approve the Treasurer’s Report.  Jim Keck seconded.
Motion carried.

President’s Report
Ms. Terry distributed a citizen’s comment regarding the potential use of Robert’s Stadium as an indoor Mountain Bike/BMX park.

Executive Director’s Report
Jill Trautvetter, Executive Director, explained the EOR Wrap Up meeting had been held the previous week.  The event would be held next year on June 1.  The ONB atrium had been reserved as the rain location.  She stated changes to media partners would be considered next year.  Channel 44 and Town Square Media had both expressed an interest.  She explained bids for services would be used to determine who would be used.  
Ms. Trautvetter stated the next event would be parking for the WSNC Fall Festival at Casselberry Park.  She suggested the Board consider selling water in addition to parking cars.  She stated volunteers would be needed Monday – Thursday from 3:00 pm – 8:00 pm and all day Friday and Saturday.

New Business
Ms. Trautvetter explained after the articles about maintenance of parks in the newspaper, she felt no additional projects should be added for the Department to take care of and that the Community Forum should be cancelled.  She stated she had also cancelled the article request from Mizell Stewart, Editor, Evansville Courier & Press.  She explained she had met with Dan Schall, Department Executive Director, concerning putting together a list of maintenance needs for the Department along with associated costs.  She suggested the Projects Committee review the list for a recommendation to the Board.

Tammy Evans moved to adjourn.  Shirley Poag seconded.
Motion carried.

MINUTES

The Regular Monthly Meeting of the Board of Directors of the Evansville Parks Foundation, Inc., was called to order by Vice President, Linda Sartore.
Members Present: Dan Berry, Ann Ennis, Tammy Evans, Pam Hight, Patti Hurley, Jim Keck, Laurel Meny, Jim Michels, Larry Miller, Rick Pace, Chris Payne, Linda Sartore, Rhett Schreiber,  Jill Trautvetter  
Absent With Notice:  Scott Albertson, Jeanie Brubeck, Gail Dunn, Shirley Poag, Melody Terry
Absent Without Notice: Wade McNeill, Dion Koop
Proxies: Scott Albertson – Jim Keck, Gail Dunn – Pam Hight, Shirley Poag, Melody Terry – Robin Hayes
Pam Hight moved to approve the minutes from the previous meeting.  Tammy Evans seconded.  Motion carried.  

Treasurer’s Report
Dan Berry, Treasurer, distributed copies of the Statement of Activities, Statement of Financial Position and Supplementary Schedule for March 2011.
Revenues for the period totaled $4,079.09, and expenses totaled $2,674.58.
Jim Keck moved to approve the Treasurer’s Report.  Jill Trautvetter seconded.
Motion carried.

President’s Report – No Report

Executive Director’s Report
Jill Trautvetter, Executive Director, explained Robert Heiman, Evansville-area Trails Coalition, had sent an invitation to attend a seminar for a Bicycle Friendly Community.  It was scheduled May 18, from
9:00 am – 4:00 pm.  She stated if members were interested in attending they could let her know.  
Mrs. Trautvetter also distributed an information packet for a project Deaconess Hospital was involved with in the Jacobsville Neighborhood.  She explained it was an outdoor nature classroom.  Deaconess wanted to implement it in the next 12 months.  They had contacted Wesselman Nature Society who indicated they wouldn’t be able to be involved for the next 3 – 5 years.  It was a fenced area that would be open to groups at no charge with a reservation.  She stated if members had questions regarding the project they could email them to her and she would place it on the agenda for discussion at the next meeting.

Committee Reports

Evening on the River
Mrs. Trautvetter explained the invitations and been stuffed and would be mailed the following Monday.  A meeting was scheduled with Aztar to discuss their menu and bar.  Laurel Meny had arranged for the Chamber of Commerce to donate water for the event.  Margaritas on the Move had indicated they wanted to be a part of the event again this year.
The 2112 date had been set for June 1.
The theme, description and value for the auction baskets needed to be provided to KEB in the next few days.  The baskets weren’t needed until a few days before the event.

Phyllis Schreiber Golf Invitational
Rhett Schreiber explained there were 30 hole sponsors for the event and 19 groups.  They were still in need of prizes.

New Business – No New Business

Old Business – No Old Business

Ms. Sartore stated the meeting was adjourned.

AGENDA

1.    Call to Order
2.    Approval of Minutes
3.    Treasurer’s Report
4.    President’s Report
5.    Executive Director’s Report
6.    Committee Reports
a.   Evening on the River
7.    New Business
8.    Old Business
9.    Adjourn

If you can’t attend, please give Robin a call at 435-6161.